Posted on December 3rd, 2025
Legal Secretary - Conveyancing/Property
Ayrshire (Hybrid)
Competitive Salary DOE
Full time, Permanent
Overview
We are supporting an established Ayrshire law firm is seeking an experienced Legal Secretary with a background in residential conveyancing/property to join their busy team. This is a great opportunity for someone who enjoys a varied support role and thrives in a fast-paced, professional environment.
The firm offers hybrid working, a supportive culture, and access to a bespoke case management system. They are also committed to career development and are willing to fund paralegal qualifications for secretaries wishing to move into this area.
The Role
As a Legal Secretary within the conveyancing team, you will play a key role in supporting fee earners and ensuring files progress smoothly from instruction through to completion. Daily responsibilities will include:
- Preparing and formatting legal documents with accuracy and attention to detail
- Managing correspondence, client updates, and file administration
- Using the firm's case management system to maintain and update records
- Audio typing and digital dictation
- Liaising with clients, solicitors, lenders, and other third parties
- Supporting colleagues with diary management, scanning, filing, and general office duties
- Assisting on reception when required
About You
- Experience as a Legal Secretary, ideally within conveyancing/property
- Confident typing and audio typing skills
- Strong knowledge of Microsoft Office and general IT systems
- Excellent communication skills and a professional manner with clients
- Ability to prioritise workload and manage deadlines
- A proactive and organised approach to supporting fee earners
Benefits
- Hybrid working
- Training provided on all internal systems
- Funding available for Paralegal qualifications
- Company pension
- Supportive team environment
